Go to the Data tab > Sort and Filter group, and click Sort:. If your table has row labels that should not be moved, be sure to leave them out. This can also be done by using the Excel Sort feature. If your data is arranged horizontally, you may want to sort it alphabetically across rows. As shown in the screenshot below, our table is arranged alphabetically exactly as it should: first by Region, and then by Name: Add more sort levels if needed, and click OK.Įxcel will sort your data in the specified order. In this case, you will only have to choose a different column in the first box. If you are sorting by multiple columns with the same criteria, click Copy Level instead of Add Level. In the other two boxes, leave the default settings: Sort On - Cell values and Order - A to Z: In the Sort by dropdown box, select the column you want to alphabetize first, Region in our case. The Sort dialog box will show up with the first sorting level created for you automatically as Excel sees fit. On the Data tab, in the Sort & Filter group, click the Sort. In most cases, you can select just one cell and Excel will pick the rest of your data automatically, but this is an error-prone approach, especially when there are some gaps (blank cells) within your data. Select the entire table you want to sort. To have it done, please perform the following steps: In case you want to alphabetize data in several columns, use the Excel Sort command, which gives more control over how your data is sorted.Īs an example, let's add one more column to our table, and then arrange the entries alphabetically first by Region, and then by Name: 
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How to put multiple columns in alphabetical order To remove the filter, simply click the Filter button again. To reverse the order, select Sort Z to A from the filter drop-down menu. The column is alphabetized straight away, and a small upward arrow on the filter button indicates the sorting order (ascending): Click the drop-down arrow for the column you want to put in alphabetical order, and select Sort A to Z:
Small drop-down arrows will appear in each of the column headers. On the Home tab, in the Editing group, click Sort and Filter > Filter. The beauty of this method is that it's one-time setup - once the auto filter is applied, the sort options for all columns are only a mouse click away. If you'd like to sort the entire table, leave the default Expand the selection option checked, and click Sort:Īnother quick way to sort alphabetically in Excel is to add a filter. In some situations, mostly when just one or a few cells in the middle of your data set are selected, Excel is unsure which part of the data to sort and asks for your instructions. If your data set contains two or more columns, you can use the A-Z or Z-A button to put one of the columns in alphabetical order and Excel will automatically move the data in other columns, keeping the rows intact.Īs you can see in the sorted table on the right, the related information in each row is kept together: If something looks wrong, click the Undo button to restore the original order. After you've done sorting and before you do anything else, take a close look at the results. The same buttons can also be accessed from Home tab > Editing group > Sort and Filter:Įither way, Excel will alphabetize your list instantaneously: On the Data tab, in the Sort and Filter group, click either A-Z to sort ascending or Z-A to sort descending. Select any cell in the column you want to sort. The fastest way to sort alphabetically in Excel is this: Below you will find the detailed guidance on each method. Overall, there are 3 main ways to sort alphabetically in Excel: A-Z or Z-A button, the Sort feature, and filter. 
Problems with alphabetical sort in Excel.Sort alphabetically by multiple columns.Sort alphabetically and keep rows intact.Fastest way to alphabetize column in Excel.This tutorial will show you a few quick ways to alphabetize in Excel and teach how to foresee and prevent sorting problems. In some situations, however, the built-in features may stumble, but you can still figure out a way to sort by alphabetical order with formulas. Whether you are sorting an entire worksheet or selected range, vertically (a column) or horizontally (a row), ascending (A to Z) or descending (Z to A), in most cases the task can be accomplished with a button click. It also provides solutions for non-trivial tasks, for example how to alphabetize by last name when the entries start with the first name.Īlphabetizing in Excel is as easy as ABC. This tutorial will teach you a few quick and easy ways to put Excel in alphabetical order.
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